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Policy Manual

SECTION XI: EMERGENCY COMMUNICATION PLAN

The College of Education Emergency Preparedness Plan is consistent with and an extension of the University’s policies and practices and emergency response plans: As stated in the University emergency response policy:

During Emergency, the Chancellor and the Office of Communication and
University Relations have primary responsibility for releasing information to the news media. Major incidents and emergencies may draw interest from local or national media. It is of paramount importance that only accurate, factual information is released. Incorrect or incomplete information could be detrimental to the University, its employees, and its students. Refer all news media inquiries to the Office of Public Affairs’ Media Relations department, Lakeshore House, at 578-5985. If the Media Relations department cannot be contacted, call LSU Police at 578-3231.

In order to facilitate communications during an actual emergency or evacuation of the University, the College has developed an Emergency Preparation Plan.

XI.1     Emergency Preparedness Team

The COE will follow all LSU procedures and policies. The COE Emergency Preparedness Team consists of the following individuals:

1. Deans
2. COE Building/College Facility Coordinators (one per building)
3. Department Chairs

XI.2     Preparing for an Emergency

XI.2.1  Contact Information

By September 1 of every year: Department Chairs will have a complete and up-to-date list of contact information for faculty, staff, and instructors.  Contact lists should include but not be limited to: current phone, cell phone, address, and email contacts. All lists will be sent to the Dean’s office electronically so a master list can be compiled by the Assistant Dean for Finance & Administrative Services. Chairs and other key faculty/staff should likewise provide contact information for out-of-state family or friends with whom they are likely to stay in the event of an evacuation.

XI.2.2  Access to Courses

As described in Section III.2.16, at the beginning of every semester, all teaching faculty must submit electronically updated copies of course syllabi to the departmental office so that staff can store these on the COE server.  It is also recommended that faculty upload course content on a university supported course delivery system (e.g., Moodle).

XI.3     During an Emergency

In the event of an emergency, members of the Emergency Preparedness Team will:

1. Maintain on their persons contact information sheets – update as necessary.
2. Assume the responsibility for protecting personnel records, student records, equipment, and facilities by facilitating and maintaining communications and/or preparing the security of equipment (move equipment away from windows, unplug electronic equipment before leaving campus, back-up and/or store important documents, make sure all windows are locked, etc.)
3. Maintain contact with the Dean’s Office and University webpage

XI.4     Field Experiences and Clinical Practice

Students enrolled in courses requiring field experiences, clinical practice, or internships are expected to follow procedures and expectations of the supervising agency, paying particular attention to requirements for reporting to the agency and not simply agency closures.  Student teachers and interns, as teacher certification candidates functioning in the role of teacher, will be expected to remain in school during the same time as teachers.  Students engaging in field placements in sites other than schools will be expected to remain at the site for the normally assigned time, as determined by the site supervisor.

XI.5     Laboratory School Closure Plan

In the event of a situation that may warrant school closure, the Laboratory School will assess decisions made by LSU and local school systems and school administration will make a decision based upon all available information.