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Policy Manual
SECTION X: Technology
ETS, Educational Technology Services, is a division of the College of Education at Louisiana State University. Our mission is to promote technology use and provide technical assistance for the College's faculty, students and staff. This COE ETS website is a collaborative effort of the ETS staff to provide users quick access to technology-related information and online assistance:
Listed on the ETS website are:
- LSU Computer Usage Policy
- Louisiana State Technology Plan
- ISTE Technology Standards for Teachers
- ISTE Technology Standards for Administrators
- CEO Forum STaR Chart
The following policies and procedures are designed specifically to facilitate the equitable and ubiquitous access to available technologies for students and faculty.
X.1 College Equipment Checkout Policy
Educational Technology Services (ETS) in the College of Education has over fifty items available for COE faculty, staff, and student checkout, including laptops, wireless cards, data projectors, digital cameras, digital video cameras, slide projectors, overhead projectors, an AVerKey, and TV/VCR sets.
General Rules:
Laptops and data projectors may be checked out for a maximum of one week, or conference length plus travel time. All other equipment may be checked out for a maximum of three days, or conference length plus travel time. To renew checkout status, patrons must contact the ETS office at least 24 hours prior to the due date. No equipment can be renewed for checkout if other patrons are waiting. Any exceptions to these general rules must be approved by the Educational Technology Consultant. Laptops provided for use in the Student Teacher Laptop Loan Program are not subject to the ETS Checkout Policy.
X.2 Policy for Damaged, Late or Lost Equipment
Checkout records will be entered on an electronic database by the ETS Office Manager. This system will alert the Office Manager when an item is returned late, will track how many times a patron has returned equipment past the due date, and will log (for maintenance purposes) the amount of times individual items are checked out.
A $25.00 late fee will be assessed per day for faculty, staff, and students, not to exceed a $50.00 maximum fee. Items will be declared lost after 48 hours overdue unless declared stolen by patron (see below). Once an item is declared lost, replacement costs will be assessed based on market replacement value. Fees for late return of the equipment or peripherals, physical damage to the equipment or peripherals, or loss of the equipment or peripherals will automatically be applied to the billing statement of a student/employee (faculty or staff).
Patrons may not check out equipment while delinquent for any reason. Once an item is declared lost or damaged, circulation privileges will be suspended until restitution is made. After a patron has returned equipment late three times, that patron’s checkout privileges will be suspended.
Educational Technology Services absorbs all fees to be used for maintenance purposes (e.g.: new projector lamps, replace lost laptop cords, etc). To contest a fee, replacement charge, or suspension of privileges, students/employees may direct their grievances to the associate Dean.
X.3 Equipment Replacement Policy
The College of Education strives to provide its faculty, staff, and students with the highest quality and most up-to-date equipment available to facilitate the attainment of the shared teaching, research, and service goals of the College in pursuit of both its land grant and national flagship mission. To that end, the College is committed to leveraging resources to procure educational technology in order to maintain existing infrastructure, continue the expansion of technological capacity, and upgrade older equipment with state-of-the-art technology.
The College does not have a permanent operating budget allocation dedicated to the procurement of new or replacement equipment. The primary source of funds providing resources for replacing equipment is College Unexpended Salary (formerly Salary Savings). Less frequently, the College may benefit from a resource opportunity such as a one-time allocation for equipment procurement when University resources become available or funding may become available from some other non-recurring sources. The inconsistent nature of the availability of these resources requires that the College implement a policy which articulates the strategy that will be used to guide equipment procurement decisions as these resources become available.
The members of the 2007-08 College of Education Technology Committee established priorities for the College’s Equipment Replacement Policy after reviewing an aged-listing of all the College’s computer equipment maintained in a database by the Office of Educational Technology Services. After reviewing the age of the various pieces of equipment currently in use by the College and, in consultation with the College’s Computer Manager, after considering the relative use and importance of the difference systems and applications, the Technology Committee determined the following priority listing to be considered as resources become available to fund the College Equipment Replacement Program
- Priority1: Web, data, and storage servers
- Priority 2: Classroom educational technology and computer labs
- Priority 3: Faculty office computers
As funds become available, oldest items will be replaced based on the priority rating with consideration given to the use patterns of the individual items in the priority listing. For example, if a data server rises to the top of the aged listing, but use patterns indicate that it is still functioning at acceptable levels, the server will not be replaced. However, based on the criterion of the priority rating established by the Equipment Replacement Policy, the server will maintain its place on the priority ranking due to its age, and a new server will be purchased whenever use patterns warrant replacement of the existing server.
All computer equipment, peripherals, and software by units of the College will be coordinated by the Office of Educational Technology Services because of the necessity of making purchases in accordance with University procurement regulations; maintaining consistent hardware specification profiles; satisfying uniform networking requirements; and ensuring compliance with licensure agreements. The point of contact for all such procurement needs is the Coordinator for ETS.
When a patron declares that an item has been stolen, the matter must be turned over to the Campus Police. Based on University policy, when a patron declares an item is stolen, an official investigation will follow. A police report must be attached to the yearly Equipment/Property Inventory for any item which is listed as stolen.
Faculty are expected to maintain and ensure academic integrity and rigor regardless of course delivery format. On-line courses requiring over 50% distance education must be approved by the department head and adhere to College and University expectations for quality on-line delivery of courses.
In addition, faculty, staff, and students are encouraged to expand their knowledge and incorporate appropriate technology in their teaching and communications with students. Faculty are encouraged to participate in and utilize existing University resources in order to receive specialized training as necessary in order to incorporate appropriate technology in their work.
