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Policy Manual

Policies, Procedures & Planning Manual

Table of Contents
                                                                                                                                   

INTRODUCTION

SECTION I: Vision, Mission and Goals
I.1     Vision
I.2     Mission
I.3     Goals

SECTION II: Administrative Organization
II.1   Academic Structure

II.1.1 College           
II.1.2 Department of Educational Theory, Policy, & Practice
II.1.3 Department of Kinesiology       
II.1.4 University Laboratory School 

II.2   College Support Structure

II.2.1Educational Technology Services 
II.2.2 Assessment and Accountability       
II.2.3 Dean’s Office of Public Affairs  
II.2.4 Office of Field Experiences      
II.2.5 Dean’s Office of Sponsored Programs and Accounting   
II.2.6 Office of Student Services 

II.3   College Centers & Academic Projects

II.3.1 Educational Research Policy Center          
II.3.2 Curriculum Theory Project      
II.3.3 French Education Project . II-14
II.3.4 SACS
II.3.5 Spanish Education Project

II.4   College Engagement & Outreach
II.5   Administration (Leadership Positions and Roles)

II.5.1 Dean  
II.5.2 Associate Dean   
II.5.3 Assistant Dean, Finance & Administration  
II.5.4 Department Chairs   
II.5.5 Superintendent/Director University Laboratory School      

II.6   Governance

II.6.1 College-Level Committees & Councils          

A. College-Level Councils

1. Administrative Council
2. Expanded Administrative Council
3. Administrative Staff Council
4. College Staff Council

B. Standing Committees

1. Assessment Committee
2. Awards Committee
3. Courses and Curricula Committee
4. Dean’s Faculty Advisory Committee
5. Diversity Committee
6. Faculty Personnel Committee
7. Technology Committee

II.6.2 Academic Departmental Councils & Committees

II.6.2.1 Academic Departmental Councils
II.6.2.2. Academic Departmental Committees

II.6.3 Student Organizations & Councils 

II.7   Accreditation
II.8   Facilities

II.8.1 College of Education Buildings

1. George Peabody Hall
2. Gym Auditorium (formerly Gym Armory)
3. Huey P. Long Field house
4. William Hatcher Hall
5. University Laboratory School Complex

II.8.2 Space Policies   
II.8.3 Use of Facilities  
II.8.4 Key Assignments   
II.8.5 Secured Computer Spaces  
II.8.6 Bulletin Boards 
II.8.7 Wall Displays    

SECTION III: Personnel/Employment
III.1  General Policies.

III.1.1  Personnel Categories

1. Academic Faculty Member
2. Professional/Administrative
3. Classified/Civil Service
4. Graduate/Teaching Assistant
5. Research Associate/Post-Doctorate
6. Contingent/Transient Employees
7. Student (Undergraduate and Graduate/Non-Assistantship)
8. International Employees and Visitors

III.1.2  Compensation
III.1.3  Benefits
III.1.4. External Employment (PM-11)
III.1.5  Leave and Holidays
III.1.6  Searches

1. Identification of Position Need
2. Permission to Search
3. EEO Compliance
4. Diversity Recruitment
5. Development, Composition and Role of Search Committee
6. Advertisement
7. Interview Process
8. Making an Offer to Hire
9. Moving Expenses and Relocation Incentives
10. New Employee Orientation
11. Start Up

III.1.7  Hiring Procedures (by category)

1. Personnel Forms
2. Required Attachments
3. Degree Documentation
4. Background Checks

III.1.8  Professional Expectations
III.1.9  Nepotism
III.1.10 Resignation/Retirement/Separations

III.2     Academic Employees

III.2.1     Ranks
III.2.2     Graduate Faculty Nomination and Membership
III.2.3     Supervising and Mentoring
III.2.4     Promotion/Tenure
III.2.5     Sabbatical
III.2.6     Work Load Policy
III.2.7     Summer Appointment
III.2.8     Courses Offered in Nontraditional Formats
III.2.9     Additional Compensation
III.2.10   Performance Evaluation
III.2.11   Merit Pay Policy
III.2.12   Endowed Chair/Professor

1. Candidate Eligibility
2. Nomination Procedure
3. Selection Procedure
4. Term of Appointment and Renewal
5. Monetary Consideration

III.2.13   Externally Funded Research

1. Policy on Research Release Unexpended Salary Recovery
2. Policy on Indirect Cost (F&A) Recovery

III.2.14   Support for Travel (Departmental and External)
III.2.15   Support for Hosting Conferences
III.2.16   Vitae
III.2.17   Syllabi

III.3. Professional/Administrative Employees

III.3.1  Additional Compensation
III.3.2  Annual Performance Evaluations
III.3.3  Merit Raises
III.3.4  Tuition Assistance Program
III.3.5  Professional Development

III.4. Classified Employees

III.4.1  Overtime
III.4.2  Annual Performance Evaluations
III.4.3  Merit Raises
III.4.4  Tuition Assistance Program
III.4.5  Professional Development

III.5. Graduate Teaching/Assistants

III.5.1  Additional Compensation
III.5.2  Performance Evaluations
III.5.3  Tuition Assistance and Fee Responsibilities
III.5.4  Enrollment Status Requirement & Academic Standing
III.5.5 Terms of Appointments
III.5.6  Summer Employment

III.6. Research Associate/Post Doctorate
III.7. Contingent /Transient Employees

III.7.1. Special Provisions
III.7.2. Background Check Requirement for Initiation of Work
III.7.3. Duration of Appointment
III.7.4. Compensation/Time and Attendance Reporting

III.8. Student Employees (Undergraduate/Non-Assistantship)

III.8.1. Job Description and Responsibilities
III.8.2. Percent Effort Limits
III.8.3. Time and Attendance Reporting/Compensation
III.8.4. Enrollment Status Requirement
III.8.5. Summer Employment

III.9. International Employees and Visitors (Gratis)

SECTION IV: Grants Administration
IV.1 Pre-Proposal Preparation
IV.2  Proposal Preparation
IV.3  IRB
IV.4 Proposal Routing
IV.5 Award Negotiation
IV.6  Post-Award Administration

IV.6.1  Reporting
IV.6.2 Award Modifications
IV.6.3 Close-Out

IV.7 Research Release Salary Funds
IV.8  College Indirect Cost (F&A) Recovery & Distribution
IV.9 Administrators of Sponsored Programs (ASP)
IV.10 Office of Sponsored Programs/Sponsored Program Accounting

SECTION V: Budget Policies
V.1 Budget Development
V.2  Budget Administration
V.3 Unexpended Salary Funds
V.4 Account Deficits
V.5  Personnel Budget & Position Vacancies
V.6 Support Budget

SECTION VI: Accounting Services
VI.1     Purchasing/Procurement

VI.1.1     Top 10 Employee Responsibilities When Making a Purchase
VI.1.2     Internal Transactions (IT)
VI.1.3     Direct Charges
VI.1.4     Procurement (Requisitions & Purchase Orders) Using PRO System
VI.1.5     La Carte Procurement Card
VI.1.6     Professional, Personnel, and Consulting Services Contracts
VI.1.7     Promotional Items and Items Requiring Use of the LSU Logo
VI.1.8     Participant Stipends
VI.1.9     Equipment

VI.2     Property Management (Inventory)
VI.3     Payroll
VI.4     Personnel Activity Reports (PARs)
VI.5     Petty Cash Purchases
VI.6     Travel
VI.7     Graphic Services

SECTION VII: Assessment & Accountability
VII.1   Comprehensive Assessment System
VII.2   Programmatic Coherence
VII.3   Syllabi
VII.4   Course Evaluations
VII.5   Departmental Assessment Coordinators

SECTION VIII: Public Affairs
VIII.1  College-Sponsored Web Sites
VIII.2  Publicizing Programs or College Events .
VIII.3  Resources for Reporters and Other Public Press Inquiries
VIII.4  Publication Archives
VIII.5  Alumni Relations and Development Information

SECTION IX: Diversity Statement

SECTION X: Technology
X.1      College Equipment Checkout Policy
X.2      Policy for Damaged, Late or Lost Equipment
X.3      Equipment Replacement Policy
X.4      Stolen Items Policy
X.5       Online Courses Policy

SECTION XI: Emergency Communication Plan
XI.1     Emergency Preparedness Team
XI.2     Preparing for an Emergency

XI.2.1     Contact Information
XI2.2      Access to Courses

XI.3     During an Emergency
XI.4     Field Experiences and Clinical Practice
XI.5     Laboratory School Closure Plan

APPENDICES

• College Organizational Chart
• University Policy Statements (PSs)
• LSU System Permanent Memoranda (PMs)
• University Student (Undergraduate/Graduate) Handbooks
• Department/Program/Student Teaching  Handbooks